Breadcrumb Home Table of Contents V. Administrative, Financial, and Facilities Policies V. Administrative, Financial, and Facilities Policies Main navigation I. Governance II. Community Policies III. Human Resources IV. Students V. Administrative, Financial, and Facilities Policies VI. Services Appendix: Organizational Charts Main navigation Chapter 1 – Accounts 1.1 Treasurer's Office 1.2 Budget Allocations and Expenditures for Funds Receiving Support from State Appropriations 1.3 Other Accounts Chapter 2 – Allocation and Transfer of Funds 2.1 General 2.2 Transfers and Allocations 2.3 University of Iowa Center for Advancement Funds Chapter 3 – Deposits and Expenditures of Funds in Allied Organizations 3.1 Deposit of Gift and Non-Gift Funds 3.2 Expenditure of Funds on Deposit with University Allied Organizations Chapter 4 – Cash and Credit Card Receipts 4.1 Receipt of Funds 4.2 Deposit of Funds 4.3 Return Checks 4.4 Credit Cards 4.5 Change Fund Advances 4.6 Miscellaneous Cash Advances 4.7 Prohibited Cash Advances: Local Sports Clubs 4.8 Other Applicable University Policies and Procedures Chapter 5 – Gifts, Grants, and Contracts 5.1 General 5.2 Processing Applications for Gifts, Grants, and Contracts for Which Applications Are Required 5.3 Project Management Responsibilities 5.4 Transfer of Grant/Change of Project Director 5.5 Facilities and Administrative Costs 5.6 Gifts and Grants 5.7 External Funding for Alteration of an Existing Structure or New Construction 5.8 Other Policies Governing Externally Sponsored Activities Chapter 6 – Contracting 6.1 Contracting Authority 6.2 Consultant and Independent Contractor on Grants and Contracts 6.3 Selecting and Paying for Consultant and Independent Contractor Services and Obtaining Approval Chapter 7 – Facsimile Signatures and Signature Assignment 7.1 Background 7.2 Policy 7.3 Delegation of Signature Authority Chapter 8 – Approval, Collection, and Disbursement of Optional Student Fees and Optional Academic Student Fees 8.1 Definitions 8.2 Eligibility for Optional Student Fee Collection and Disbursement 8.3 Certification to Solicit for Optional Student Fee 8.4 Retention of Authorization to Solicit 8.5 Procedures and Conditions of Solicitation 8.6 Additional Regulations Chapter 9 – Fund Solicitation and Prohibition on the Use of University Funds for Charitable Purposes 9.1 General 9.2 Mass Email Solicitation 9.3 Charitable Donations to Outside Organizations Chapter 10 – State Sales Tax on Goods and Services Chapter 11 – Purchasing 11.1 General 11.2 Authority for Procurement 11.3 Responsibility and Objectives 11.4 Signatory Authority 11.5 Competitive Bidding 11.6 Bid Security 11.7 Release of Bid Information 11.8 Withdrawal of Bids 11.9 Waiver of Bid Requirements 11.10 Purchases Requiring Regent Approval or Special Handling 11.11 Purchase of Insurance 11.12 Delegation of Purchasing Authority 11.13 Master Lease 11.14 Conflict of Interest 11.15 Purchases from University Faculty or Staff 11.16 (Reserved for future use) 11.17 Requisitions 11.18 Requisitions for On-Campus Supplies and Services 11.19 Non-P.O. Vouchers and Procurement Cards 11.20 Procurement Card 11.21 Purchase Order Voucher and Invoice 11.22 Items That May Not Be Purchased 11.23 Technology Allowance Policy 11.24 Guidelines for Accounting for Equipment That Is On Trial, Loan, Demonstration, or Evaluation from a Vendor and Not Owned By the University 11.25 Food, Beverage, Flowers, Gifts, and Similar Incidental Expenses Chapter 12 – Equipment and Personal Property of the University 12.1 General 12.2 Definition of Equipment 12.3 Title to Equipment 12.4 Equipment Screening and Purchase 12.5 Equipment Acquisition, Disposition, and Transfer 12.6 Addition of Equipment for Incoming Faculty 12.7 Addition of Federally Titled Equipment 12.8 Title Transfer of University Equipment for Departing Faculty 12.9 Reporting Loss, Theft, or Destruction of Property 12.10 Private Use of Public Property 12.11 Library Books 12.12 Off-Campus Use of Property 12.13 Works of Art 12.14 Equipment Capitalized as Part of Construction Project 12.15 Equipment Inventory Reporting Requirements 12.16 Equipment Tagging 12.17 University Surplus Chapter 13 – Internal Audits 13.1 Purpose 13.2 Objective and Scope 13.3 Authority 13.4 Reporting 13.5 Responsibility Chapter 14 – Ticket Regulations 14.1 Intercollegiate Athletics and Hancher Auditorium Tickets 14.2 Other Tickets Chapter 15 – Risk Management, Insurance, and Loss Prevention 15.1 General 15.2 Property Insurance (Buildings, Contents, and Business Income) 15.3 Auto Insurance 15.4 Liability 15.5 Fidelity Coverage 15.6 Reporting Property or Liability Losses 15.7 University Driving Policy 15.8 Commercial Driver’s License Drug and Alcohol Testing Chapter 16 – Emergency Operations Plan 16.1 Scope and Authority 16.2 Purpose 16.3 Definitions 16.4 Authority to Declare a Campus State of Emergency 16.5 Procedure 16.6 Critical Incident Management Team (CIMT) 16.7 Emergency Notification and Public Information 16.8 Damage Assessment and Recovery 16.9 Dealing with a Disrupted Work or Academic Environment 16.10 Review of the Emergency Operations Plan 16.11 Additional Resources Chapter 17 – Records Management 17.1 General 17.2 Policy 17.3 Definition and Identification of Records 17.4 Records Management Program and Retention Schedule 17.5 Disposal of Records 17.6 University of Iowa Resources Chapter 18 – Personnel Records Chapter 19 – Fleet Services 19.1 General 19.2 Regulations 19.3 Insurance 19.4 Fines, Charges, and Violations 19.5 Driving Policy Chapter 20 – Lost or Stolen Property Chapter 21 – Competition with Private Enterprise 21.1 General Policy 21.2 Competition with Private Enterprise and Community Concerns Chapter 22 – Travel 22.1 Travel for Faculty and Staff 22.2 Travel for Students 22.3 Travel Expense and Reimbursement 22.4 Programs: Travel Agencies Chapter 23 – Printing Chapter 24 – Administrative Surveys and Questionnaires Chapter 25 – Vending Machines Chapter 26 – Alcohol and Alcoholic Beverage Service 26.1 Policy Statement and Authority 26.2 Alcohol Harm Reduction 26.3 Definitions 26.4 Service Requirements 26.5 Alcoholic Beverages in University Residence Halls Chapter 27 – Parking Regulations 27.1 General 27.2 Faculty/Staff Parking 27.3 Parking Violations 27.4 Conference and Special Event Parking 27.5 Parking for Contractors and Consultants 27.6 Parking Assignment Policy Chapter 28 – Campus Speakers and Programs 28.1 Regents Policy 28.2 Guest Speakers on Campus and University-Sponsored Speakers Off Campus 28.3 Visiting Political Candidates and Elected Officials Chapter 29 – Bulletin Boards Chapter 30 – University of Iowa Intellectual Property Policy 30.1 Intellectual Property Policy Statement 30.2 Administration of Intellectual Property Policy 30.3 University of Iowa Inventions Policy 30.4 University of Iowa Copyright Policy Chapter 31 (Reserved for future use) Chapter 32 – Lease of Real Property 32.1 Lease of Space for Use by the University 32.2 Lease of University Space to an Outside Entity 32.3 Policies and Guidelines 32.4 Environmental Review Prior to Acquisition of Real Estate Chapter 33 (Reserved for future use) Chapter 34 – Capital Improvement Projects 34.1 Definition 34.2 Approval Process 34.3 Roles in Planning and Oversight 34.4 Steps in Planning, Designing, and Constructing Improvement Projects 34.5 Stewardship Decision Framework 34.6 Capitalization and Reconciliation Chapter 35 – Conditions of Use of University Facilities and Outdoor Spaces 35.1 Definitions 35.2 Use of University Facilities 35.3 Assignment, Application, and Approval 35.4 Reassignment of Space for Primary Use 35.5 Prohibitions in Use of Facilities 35.6 Use of Campus Outdoor Areas and Prohibitions in Use of Outdoor Areas Chapter 36 (Reserved for future use) Chapter 37 (Reserved for future use) Chapter 38 (Reserved for future use) Chapter 39 – Skateboard, In-Line Skate, and Rollerskate Rules 39.1 General Limits 39.2 Careless Riding Prohibited 39.3 Pedestrians Have Right-of-Way 39.4 Roadways 39.5 Clinging to Motor Vehicles Prohibited Chapter 40 – Bicycle and Electric Mobility Device Regulations 40.1 Bicycle and Electric Mobility Device Operation 40.2 Bicycle and Electric Mobility Device Parking Chapter 41 – Building and Room Keys 41.1 Master Key Policy 41.2 Responsibility for Issuing and Controlling Keys 41.3 Responsibility for Key Duplication 41.4 Key Ownership 41.5 Procedure for Ordering Keys Chapter 42 – The Naming of Facilities and Programs 42.1 Naming Proposals 42.2 Review by Campus Planning Committee 42.3 Joint Development Committee (JDC) 42.4 Additional Resources Chapter 43 – Safety, Health, and Environment Policy 43.1 General 43.2 Guiding Principles 43.3 Commitments Chapter 44 (Reserved for future use) Chapter 45 – Video Surveillance 45.1 Scope of Policy 45.2 Exclusions 45.3 Principles and Rationale 45.4 Procedures 45.5 Responsibility/Authority for Control 45.6 Compliance 45.7 Standards Chapter 46 – European Union General Data Protection Regulation 46.1 General Policy 46.2 What the University Does with Data Regulated by the General Data Protection Regulation 46.3 Asserted Rights and Obligations of EU Residents with Respect to the University's Processing of Personal Data