Breadcrumb Home Table of Contents III. Human Resources III. Human Resources Main navigation I. Governance II. Community Policies III. Human Resources IV. Students V. Administrative, Financial, and Facilities Policies VI. Services Appendix: Organizational Charts Main navigation Chapter 1 – Classification of University Staff 1.1 Exempt and Merit Staff 1.2 Classifications of University Staff Chapter 2 – Merit System 2.1 Regulations 2.2 Merit System Staff 2.3 Reviews of Position Classification 2.4 Appeals on Application, Examination, and Certification Procedures Chapter 3 – Professional and Scientific Staff 3.1 The Relationship of Professional and Scientific Staff Members to the University of Iowa 3.2 Performance Review for University Staff 3.3 Guidelines for Employment of Professional and Scientific Research Staff Members 3.4 Classification Review of Professional and Scientific (P&S) Staff Positions 3.5 Procedures for Creating a New Professional and Scientific Job Classification or Modifying the Pay Level of an Existing Classification 3.6 Classification Review of a Merit Position to a Professional and Scientific (P&S) Staff Position 3.7 Career Advancement of Professional and Scientific Staff Positions Chapter 4 – Student Employees 4.1 Hiring 4.2 Employment Eligibility 4.3 Payroll Chapter 5 – Postdoctoral Scholars and Fellows 5.1 Employment Eligibility 5.2 Definitions and Classification 5.3 Registration and Certification 5.4 Administration of Appointment Chapter 6 – Transfers, Promotions, and Other Changes in Status 6.1 Merit System Staff Members 6.2 Involuntary Transfers of Faculty from Departments or Colleges Chapter 7 – Access to Personnel Files 7.1 Faculty — General 7.2 Professional and Scientific Staff, Faculty, and Merit System Staff Chapter 8 – Conflict of Interest in Employment (Nepotism) 8.1 Rationale 8.2 Definitions 8.3 Scope of Policy 8.4 Committee on the Conflict of Interest in Employment 8.5 Policy 8.6 Occasional or Irregular Conflicts of Interest 8.7 Identification of and Initial Steps to Address Conflicts of Interest in Employment 8.8 Management Plans 8.9 When a Management Plan Cannot Be Developed, Approved, and/or Implemented 8.10 Policy Violations and Complaint Process 8.11 Grievances 8.12 Other University of Iowa Policies Related to Conflicts of Interest Chapter 9 – Hiring and Appointments 9.1 Appointments, General 9.2 Credential Check at Point of Hire 9.3 Criminal Background Check at Point of Hire 9.4 Filling Open Merit Positions 9.5 Recruitment Among Big Ten Academic Alliance Institutions 9.6 Equal Employment Opportunity Guidelines 9.7 Consideration of Misconduct in Prior Employment 9.8 Employment Guidelines for Leadership Positions Chapter 10 – Faculty 10.1 Purpose 10.2 The Role of Faculty 10.3 Faculty and Academic Excellence 10.4 Faculty Appointments 10.5 Tenure-Track Faculty 10.6 Specialized-Track Faculty 10.7 Fixed-Term Faculty Appointments 10.8 Exceptions to Employment Regulations Chapter 11 – Retirement 11.1 General 11.2 (Reserved for Future Use) 11.3 Phased Retirement Program 11.4 University Funded Retirement Plan 11.5 Tax Shelter Provision 11.6 Supplemental Retirement Annuities 11.7 Emeritus Status for Retirees Chapter 12 – Termination of Appointment 12.1 General 12.2 (Reserved for future use) 12.3 Merit System Staff 12.4 Graduate Assistant Dismissal Procedure Chapter 13 – Oral Communication Competence of Instructional Staff Chapter 14 – Teaching Proficiency Standards for Teaching Assistants 14.1 Purpose 14.2 Implementation Chapter 15 – Professional Ethics and Academic Responsibility 15.1 General 15.2 Responsibilities to Students 15.3 Responsibilities to Scholarship 15.4 Responsibilities to Faculty and Staff Colleagues 15.5 Responsibilities to Institution 15.6 Responsibilities to the Community Chapter 16 – Ethics and Responsibilities for University of Iowa Staff 16.1 Preamble 16.2 Policy 16.3 Definitions 16.4 Ethics and Responsibilities Chapter 17 – Compensation 17.1 Payroll Dates 17.2 Hours, Overtime, Call Back, and Standby (On Call) Status 17.3 Direct Deposit of Payroll Checks 17.4 Cashing Payroll Checks 17.5 Salary Advances 17.6 Computation of Salary for Academic-Year Faculty 17.7 Compensation of Teaching and Research Assistants 17.8 Summer and Winter Session Salaries 17.8(1) Summer Session Salaries 17.8(2) Winter Session Salaries 17.9 Definition of the Academic Year 17.10 Computation of Salary in the Event of Absence 17.11 Compensation for Jury Service 17.12 Compensation for Military Leave of Absence 17.13 Extra Compensation for Participants in University-Sponsored Short Courses and Conferences 17.14 Penalties for Delinquent Reporting of Final Grades 17.15 Staff Remuneration for Materials: Gratuities 17.16 Extra Compensation for University Faculty and Staff 17.17 Supplemental Activities and Extra Compensation 17.17(1) Use of University Supplies 17.17(2) Usurpation of University Opportunities 17.17(3) Royalties from Course Materials 17.17(4) Employment on Grants and Contracts Administered by the University 17.17(5) Extension Activities 17.17(6) Extra Compensation for Teaching Academic Courses 17.18 Withholding from Payroll Checks 17.18(1) Federal Income Tax Withholding 17.18(2) State Income Tax Withholding 17.18(3) U.S. Savings Bonds Withholding 17.18(4) United Fund Withholding 17.18(5) (Reserved for future use) 17.18(6) Tax Shelter Provision 17.19 Converting Faculty and Staff Salaries between Fiscal and Academic Year Chapter 18 – Insurance 18.1 Eligibility 18.2 Life Insurance 18.3 Long Term Disability Insurance 18.4 Medical and Dental Programs 18.5 Retirement Programs 18.6 (Reserved for future use) 18.7 Unemployment Compensation Chapter 19 – Flexible Spending Accounts 19.1 General 19.2 Covered Expenses 19.3 Changes to Flexible Spending Accounts 19.4 Reimbursement Requests and Methods 19.5 Reimbursement Receipts 19.6 Reimbursement Accounts 19.7 IRS Reporting 19.8 Restrictions Chapter 20 – UIHC Discount Policy for Services Furnished to Hospital Trainees Chapter 21 – Leaves of Absence 21.1 General 21.2 Leaves of Absence without Compensation 21.3 Leaves of Absence with Compensation 21.4 Off-Campus Assignments Chapter 22 – Paid Absences 22.1 Definitions 22.2 General Policy on Absences 22.3 Sick Leave Policy: Leave for Medically Related Disability, Family Caregiving, Funerals, Service as a Pallbearer, Adoption, and On-the-Job-Injury 22.4 Funeral Leave 22.5 Approval and Reporting of Paid Absences 22.6 Voting 22.7 Family and Medical Leave Act 22.8 Parental Leave and Accommodation Policy 22.9 Catastrophic Leave Donations 22.10 Religion and the University Calendar 22.11 Sick Leave Payout at Time of Retirement 22.12 Blood, Bone Marrow, and Living Organ Donation Chapter 23 – Holidays and Vacations 23.1 Holidays 23.2 Vacations Chapter 24 – Work Arrangements 24.1 General 24.2 Flexible Schedule 24.3 Compressed Work Week 24.4 Remote Work 24.5 Reduced Hours/Part Time 24.6 Job Sharing 24.7 Process for Establishing Work Arrangements 24.8 Volunteer Time Release Chapter 25 – Attendance at Council or Committee Meetings by Staff Members 25.1 Regular Council or Committee Meetings 25.2 Special Council or Committee Meetings 25.3 Notification of Supervisors Chapter 26 – Educational Opportunities 26.1 General 26.2 Non-Credit Work-Related Professional Development Programs such as Conferences, Workshops, and Online Learning for Staff Other Than Faculty 26.3 Attendance at Non-Credit Conferences, Workshops, and Online Learning That Are Not Work Related 26.4 (Reserved for future use) 26.5 Courses for Academic Credit 26.6 Tuition and Fees of Faculty and Staff Registered for No Academic Credit (Audit) 26.7 Courses for Maintaining Professional Licensing Requirements 26.8 Other Awards for Staff Chapter 27 – University of Iowa Tuition Assistance Program 27.1 Purpose 27.2 Eligibility 27.3 Program 27.4 Funding 27.5 Priority 27.6 Conditions 27.7 Process Chapter 28 – Conflict Management Resources for University Staff 28.1 Policy on Conflict Management Resources 28.2 Administrative Review 28.3 Merit System Members Grievance Procedures 28.4 Grievance Procedures for Professional and Scientific Personnel Chapter 29 – Faculty Dispute Procedures 29.1 General Provisions and Definitions 29.2 The Faculty Judicial Commission 29.3 Tenure-Track Denial of Reappointment, Tenure, or Promotion 29.4 Tenure-Track Faculty Grievance 29.5 Tenure-Track Unacceptable Performance Warranting Termination 29.6 Tenure-Track Ethics and Conduct Violation 29.7 Tenure-Track Judicial Procedures 29.8 Specialized-Faculty Grievances 29.8(1) Administrative Review Procedures 29.8(2) Peer Review Procedures 29.9 Research Ethics Violation Chapter 30 – Grievance Procedure for Biweekly Student Employees Chapter 31 – Appeals to Board of Regents Chapter 32 – Visitors in the Workplace 32.1 General 32.2 Definitions 32.3 Responsibility for Policy and Procedures 32.4 Minors in the Workplace Chapter 33 – Personal Protective Equipment 33.1 General Application 33.2 Environmental Health & Safety Guidance on Personal Protective Equipment Use 33.3 Duties of Departmental Executives 33.4 Personal Protective Equipment Specifics Chapter 34 – Accidents 34.1 General 34.2 Procedures Chapter 35 – (Reserved for future use) Chapter 36 – Use of Faculty/Staff Identification Card 36.1 Issued 36.2 University of Iowa Faculty/Staff ID Card Benefits 36.3 University of Iowa Faculty/Staff ID Card Revocation 36.4 University of Iowa Faculty/Staff Spouse/Partner Identification Card Chapter 37 – Access to Medical and Exposure Records Chapter 38 – Taxation of Gifts, Prizes, and Awards to Employees 38.1 General 38.2 (Reserved for future use) 38.3 Exceptions for Length-of-Service, Retirement, and Safety Awards 38.4 Appropriate Funding Sources